Event Reservation Form

Include all information requested. Approval is subject to approval from each department at least 3 weeks in advance. Event approval is subject to facility availability.

Status
Scheduler
Rec Staff Consultant
Fusion Request Number
Event Name
Requester Name Requester Name First Last
Organization Name
Type of Organization
Requester Phone Requester Phone - ### - ### ####
Requester Email
Student Org/FASA Consultant Student Org/FASA Consultant First Last
Email for consultant:
EVENT LOCATION

Please check our online schedule to ensure the space you would like to use is available. Use the link below and scroll down to find the specific room or area.
Website: Click Here (Open link in new tab)
Requested Event Location

Requested Event Location Barnes Center Group Fitness Studio 1 - 042 Barnes Center Group Fitness Studio 2 - 044 Barnes Center MAC Court 062 Barnes Center Group Fitness Studio 3 - 321 Barnes Center Gym Basketball Court 4 Climbing Wall Ernie Davis Exercise Room Esports Flanagan Multipurpose (Mats) 005 Flanagan Multipurpose Room 008 Flanagan Cycling 009 Flanagan Multipurpose 010 Flanagan Multipurpose 102 Flanagan Gym Basketball Court 1 Flanagan Gym Basketball Court 2 Flanagan Gym Basketball Court 3 Lawrinson Field Sibley (WB) Swimming Pool Barnes Swimming Pool Skyhall Field Skytop Tennis Courts Women's Building Dance Studio Women's Building Gym B Women's Building Field Women's Building Outdoor Basketball Courts Tennity Ice Pavilion - Large Rink
Description of Event
Please include all activities and timeline for your event.
Estimated Attendance
Recurring or One-Time Event?
Please list all recurring dates requested:
Date of Event Requesting Date of Event Requesting / MM / DD YYYY
Setup Time Requested Setup Time Requested : HH MM AM/PM
Event Start Time Requested Event Start Time Requested : HH MM AM/PM
Event End Time Requested Event End Time Requested : HH MM AM/PM
Backup Date (Optional) Backup Date (Optional) / MM / DD YYYY
Event Funding Source

Event Funding Source Student Association Fundraising Miscellaneous Other Other
Account Number for Billing (if known)
Sports Equipment and Games

Sports Equipment and Games None Dodgeballs Kickball & Bases Spikeball Footballs Soccer Balls Pinnies (list # needed) Cornhole Sets Kan Jam Cones (list # needed) Flip Scoreboards Giant Pong Molkky (lawn skittles) Kubb Giant Jenga Giant Connect 4 Other Other

All items subject to availability
Sports Equipment & Games Details

Please include requested quantities of equipment listed above. Equipment is subject to availability.
Will you need any tables and chairs? (Inside Events Only and limited)

Will you need any tables and chairs? (Inside Events Only and limited) Yes No
How many tables and chairs?
For Outdoor Events with Tables/Chairs

You are responsible for obtaining an outside vendor for table/chair rental. SEE LIST OF PREFERRED VENDORS
Are you planning to have inflatables at the event? (cannot have dunk tank, mechanical bull or fog machine)

Are you planning to have inflatables at the event? (cannot have dunk tank, mechanical bull or fog machine) Yes No
Are you planning to have tents at the event?

Are you planning to have tents at the event? Yes No
IF TENT

Subject to approval. LIST OF APPROVED VENDORS
Are you considering to have food at your event?

Are you considering to have food at your event? Yes No
Are you requesting an off-campus food vendor or using SU Catering?

Are you requesting an off-campus food vendor or using SU Catering? Off-Campus Vendor SU Catering Other Other
You have indicated you would like food to be served at your event.

You must receive University Catering (coboyled@syr.edu) and Fire and Life Safety (baohara@syr.edu) approval at least 3 weeks in advance of the event.
Are you requesting electric power for your outdoor event?

Are you requesting electric power for your outdoor event? Yes No
Will your event have amplified sound or music?

Will your event have amplified sound or music? yes - Personal portable speaker yes - Rented Speakers yes - DJ No Other Other
Are you planning to hold a fitness class?

Are you planning to hold a fitness class? Yes No
Please note all group fitness classes require a Barnes Center employed instructor.

Outside instructors are prohibited.

Instructors are provided for a fee of $35 per instructor per hour. Do you need to schedule an instructor?

Please note all group fitness classes require a Barnes Center employed instructor.

Outside instructors are prohibited.

Instructors are provided for a fee of $35 per instructor per hour. Do you need to schedule an instructor? Yes No
Will there be Non-SU/ESF guests in attendance?

Will there be Non-SU/ESF guests in attendance? Yes No
Will minors (under 18 years of age) be present at the event?

Will minors (under 18 years of age) be present at the event? Yes No
You have indicated that minors will be present at your event.

You must receive approval from Risk Management at least 3 weeks in advance (capella@syr.edu).
Will any fees or money be collected on-site at the event?

Will any fees or money be collected on-site at the event? Yes No
You indicated that fees or money will be collected.

If you are a registered student organization or part of FASA, you need to contact Alison Laclair at amsmit03@syr.edu.
All others, please contact your department's budget specialist.
Any cash on site requires a DPS officer to be present.
Groups must follow university reg on cash handling/collection
Name Name First Last
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Event Reservation Form

Event Reservation Form

EVENT LOCATION

For Outdoor Events with Tables/Chairs

IF TENT

You have indicated you would like food to be served at your event.

You have indicated that minors will be present at your event.

You indicated that fees or money will be collected.