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Please note:
This form will be processed within THREE business days, at which time confirmation status will be emailed. Student Centers and Programming Services reserves the right to refuse a request that does not allow THREE business days for processing.
All event space requests must be submitted 3 weeks prior to the event date.
Request does not guarantee room.
Confirmation will be sent via email.
Please refer to SCPS representative or view website for more information.
For our cancellation policy, please visit our policies page.
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Are you reserving for SU Winter Welcome in January 2020? *
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As the primary event sponsor, I acknowledge that I am responsible for ensuring the accessibility and inclusivity of this event. In part, this includes providing clear advance notice in all promotional materials to whom, how, and by when reasonable accommodation requests should be made. *
Consult the “A Guide to Planning Inclusive Events” for guidance that appears at the top of our reservation forms page.
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Social Distancing Policies – Events
2020-21 Academic Year
In an effort to promote and maintain the health and well-being of our students, faculty and staff, Syracuse University is implementing the following protocols related to in-person events in compliance with recommendations from the Public Health Committee and social distancing expectations.
Campus Events
1. No outside speakers, performers or other artists will be permitted to conduct in-person programs or events on campus.
2. The capacity of event spaces cannot exceed 50% of the original total room capacity to the extent that participants can maintain 6 feet of social distancing.
3. Chairs will be stationed 6 feet apart and markers will be placed on the floor for entry and exit lines for programs in which participants are expected to stand.
4. All participants will be expected to check into the venue by swiping their SUID card. No SUID = No Entry.
5. Participants will be expected to participate in temperature checks at the entrance to events.
6. Individuals who are feeling sick may not attend the event.
7. For events in which food is provided, boxed meals will need to be ordered in advance and will be delivered to the venue by Syracuse University Catering. Buffet-type meals and meals provided by non-Syracuse University vendors are prohibited.
8. Participants will be expected to wear a mask or face covering at all times.
9. Sanitation stations should be set up at the entrance and throughout the event space to promote hand sanitizing.
10. Separate entry and exit paths should be established where possible.
11. Signs should be displayed to remind participates of social distancing measures.
12. A point person should be identified and stationed in a visible area to serve as a resource if a participant feels unexpectedly ill.
13. Failure to adhere to social distancing policies will result in a participant’s removal from the program. Students who violate these policies will be subject to referral to the Office of Student Rights and Responsibilities.
14. The event host is responsible for ensuring that participants adhere to social distancing expectations and for asking participants to leave if they violate these expectations. *
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Each user is responsible for wiping down rooms prior to and after using. There are wipes in each room. Please build time in your reservation to accomodate cleaning pre/post event.
At no time should the furniture in any room on campus be rearranged. Chairs have been placed to adhere to social distancing guidelines. *
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General Information
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Event Type
For event spaces, this form must be submitted at least 3 weeks prior to the event date.
For meeting or campus rooms, this form must be submitted at least 3 business days prior to the event date.
Falsely describing event may result in loss of space privileges throughout the entire academic year.
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Please check event type that best describes your event *
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Please check event type that best describes your event (Panasci Lounge) *
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Please check event type that best describes your event (Goldstein) *
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Please check event type that best describes your event (Schine/Newhouse Grassy Knoll) *
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Please check event type that best describes your event (Quad/Einhorn Family Walk) *
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QUAD ONLY: Please choose from the services below to determine your event needs:
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Room Requested
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If the building you would like to reserve is not in the drop down list, it is a building SCPS does not reserve. Please call 315-443-4240 to receive the building contact.
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If the building you would like to reserve is not in the drop down list, it is a building SCPS does not reserve. Please call 315-443-4240 to receive the building contact.
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Rooms 228EF, 231, 233, 302 are free and do not come with any technology.
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Rooms 228EF, 231, 233, 302 are free and do not come with any technology.
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If your requested room(s) is not available, may we place you in other comparable space?
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Room Set-Up *
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Resources
Basic standard meeting room materials listed below are included in the rental fee. This does not include the use of a laptop computer. Please select the resources you need.
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Resources
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Wired Microphones
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Wireless Microphones
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Additional Information
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Will your event require a contract? *
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Will an admission fee be charged for this event? *
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Will there be catering for this event? *
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Will the catering be from Syracuse University *
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Will you be Collecting Money at the event? *
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Does your event involve any sign, structure or object larger than 5 feet in dimension? *
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Will there be amplified sound? (Refer to Quad Policy for specifications) *
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Will non-Syracuse University guests be invited to attend this event? *
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Rates
Goldstein Student Center Meeting Rooms
Goldstein 201 ABC - plus ETS labor if required $48 / Hour
Facility fees are waved for registered student organizations; however, a production fee will apply if ETS Labor is required.
Production Fee:
Event and Technical Service (ETS) Labor Fee $73 / Hour
Production fee includes:
staffing required for set-up, breakdown, and production
all necessary equipment required based on event type as defined by SCPS
If you would like a conference space estimate for your records, please email Scott Casanova at srcasano@syr.edu. If you would like an events space estimate please contact us at 443-4240 and set up an event meeting appointment.
Required Fire Safety and Public Safety staffing to be itemized separately Events that will require a building to open early or stay open late will be assessed $25/hour for the hours requested outside of the normal operating hours of the building.
Per University policy, Events that will have cash exchanged requires the presence of a DPS officer. A quote will be provided prior to your reservation. Please contact our office for more information.
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Cancellation Policy
SCPS requires 72 hours (three business days) notice prior to a reservation for cancellation without penalty. If a reservation is canceled with less than three business day’s notice the sponsor is responsible for the cost of the room rental associated with their reservation.
Reservations classified as Rain Locations are subject to 24 hours notice for cancellation without penalty. Reservations in SCPS spaces must be tied to Outdoor Space reservations to be classified as Rain Locations. Any reservation not meeting the criteria is subject to the general cancellation policy.
This Room Reservation does not guarantee the requested room. This form will be processed within THREE business days, at which time confirmation status will be emailed. Student Centers and Programming Services reserves the right to refuse a request that does not allow THREE business days for processing. Student Centers and Programming Services also reserves the right to reassign space in order to accommodate a different or larger group. It is the sponsor's responsibility to pay for any damages incurred in room(s) that have been reserved. The undersigned submission indicates agreement to the above conditions and to all guidelines set by the University.
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What is the sum of 3 and 4 ?
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